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Read Ebook: The Invaders and Other Stories by Tolstoy Leo Graf Dole Nathan Haskell Translator
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Introduction
This manual has been prepared as a guide to the Information Network Service, the interlibrary loan system of the Long Island Library Resources Council .
The manual contains a description of how the location and delivery service works and the policy on which it is based, as well as standards to which it is expected participating libraries will adhere.
Please do not hesitate to make suggestions and comments regarding this manual and the interlibrary loan service to the Council office.
January 1976
INTERLIBRARY LOAN POLICIES AND PROCEDURES
Our interlibrary loan program is based on the premise that lending among libraries for the benefit of individuals in Nassau and Suffolk counties is in the public interest and should be encouraged. It is impossible for any one library to be self-sufficient, and interlibrary borrowing and lending is regarded by the libraries participating in this program as essential to library service.
It is the policy of the Council that the routines of borrowing and lending are simplified as much as possible consistent with the protection of material. Every effort is made to emphasize speed and to base the service on a spirit of cooperation and trust among participating libraries.
What follows comprise the procedures and standards that have developed gradually and voluntarily in our area--this is what works for us. Changes may be introduced as the need arises.
What may be borrowed
It is recognized that interlibrary borrowing does not relieve any library of the responsibility for developing its own collection. Each library should provide the bulk of materials needed by its users for purposes of study, instruction, information and research.
The borrowing library should make every effort to exhaust its own resources before turning to interlibrary loan. It should also screen requests carefully before transmitting them to the Council, eliminating those which common sense indicates would not be supplied.
The borrowing library is responsible for returning loans promptly and in good condition. The borrowing library should respond quickly to overdue notices and is responsible for paying fees for lost books as levied by the lending library. The library should refuse to request books on interlibrary loan on behalf of borrowers who abuse the privilege.
Placing requests
Our network is part of an hierarchical system. Requests we cannot locate in the region we send to the New York State Interlibrary Loan Network which searches the State Library in Albany and selected referral libraries in the State. The key to the success of NYSILL is that it is asked only for materials not available locally. The network would break down if the major libraries were asked to supply commonly held materials. Medically oriented requests not found on Long Island are transmitted to the Regional Medical Library interlibrary loan network in Brooklyn.
Public libraries submit their requests through their respective library systems, which process the requests through LILRC, NYSILL, or other channels.
All other libraries in the region should submit their requests to LILRC. Most libraries prefer to have local requests handled centrally, and decline to fill regional requests unless they have been transmitted by the Council. In special circumstances, libraries may arrange to deal directly with each other.
Form of requests
Borrowing libraries may find it helpful to develop worksheets to be used by the reader and the librarian in preparing the interlibrary loan request, indicating all the items we need to know.
Requests may be submitted on LILRC interlibrary loan forms which we supply, and sent in by mail or by our driver. They may be placed by teletype, using a format based on the LILRC request form. Urgent requests may be placed by telephone.
We ask that you fill out the form as completely and as accurately as possible, including author's full first name. Supply all the information you have been able to elicit from your patron, as well as all you have been able to glean from bibliographic sources to complete the request. The more information you give us the more likely we are to locate the material you need--and the more quickly.
Try to develop techniques for drawing from your reader as much as he knows about the item he is seeking and the source of the citation. He must have some reason for believing the item exists, and we should be able to pass this information on to the potential lending library.
Verification
Check as far as possible to verify the accuracy of the information the reader gives you. We trust that you will verify citations as completely and as accurately as your resources will allow.
The ALA and NYSILL manuals both contain a listing of standard bibliographic tools and sources of verification. Verification sources not found in the standard lists should be cited in full. Remember that reference tools and abbreviations familiar to you may not be known to the librarian trying to fill the request. Please give full citation of the source of verification, including date, volume, series, and the page on which verification was found. That is, not just "NUC," but "NUC, 1968-72, 25:478." In a request for a periodical article, both the title of the periodical and the location of the article should be verified, and both sources of verification should be given.
If you cannot verify the item in a standard bibliographic tool, please supply a complete citation to the source of reference, including author's full name, publisher, date, and page of citation.
OCLC verification
Please use caution when citing OCLC numbers as verification for interlibrary loan requests. The Council office and most of the libraries in our region do not have OCLC terminals. Include OCLC #, author and title, place, publisher and date, and Nassau-Suffolk and NYSILL locations where given. Be sure all information has been copied correctly.
Data base verification
If an item is requested on the basis of a citation on a computer printout, supply all information given and be sure to indicate which data base was used, such as ERIC, Psych Abstracts, Compendex, BIOSIS, etc.
Photocopying
Expenses
LILRC along among the 3R's Councils in the State has chosen to maintain a low membership fee which is the same for all libraries. Our income is supplemented by a system of charges and credits for completed interlibrary loan transactions, so that libraries pay in proportion to the use they make of our service. These charges are not related to the cost of the service.
The borrowing library is charged a fee for each item it obtains through LILRC. The lending library receives a credit equal to one-half the charge for each item it supplies. Libraries with collections from which we borrow heavily, paying for teletype machines to receive our requests, may be given additional credit if replies are transmitted promptly.
DIRECT ACCESS TO OTHER LIBRARIES
Both the Nassau Library System and the Suffolk Cooperative Library System have policies of direct access, including borrowing privileges, among the public libraries within their respective counties. A reader may find another library convenient; remind him to check with his local public library for details.
Other alternatives to interlibrary loan include:
Location service
For monographs, call LILRC and ask for a check of a few libraries in the microfilms of card catalogs to get locations for needed items.
Research Loan Program
Through this program, patrons of participating libraries have direct access, including circulation privileges, to specific subject area collections in other participating libraries. In lieu of numerous interlibrary loan requests, libraries may wish to recommend their readers take advantage of this program. The latest LILRC membership list indicates libraries which have joined this program. Details are available in all participating libraries and from LILRC.
INFORMATION NETWORK SERVICE-How it works
Requests are received daily from participating libraries by teletype and on LILRC interlibrary loan forms by mail and delivery service. A limited number of urgent requests may be received by telephone. All requests are transcribed onto LILRC request forms if they have not arrived on that form.
All requests are checked to make sure that all necessary bibliographic information has been given. If a glaring error or omission can be corrected easily, the INS clerk will do so and process the request. If the error is not easily corrected, the request is returned to the requesting library for clarification.
The INS staff tries to maintain a balance between locating the needed items most efficiently and at the same time spreading the load so that the larger libraries are not overburdened with requests and so that all libraries are given a chance to build up credits.
Each time we check with a prospective lender, a notation is made on the interlibrary loan form indicating the library's name and response. If "yes," arrangements are made for pickup. If "no," the search goes on. "Maybe" takes a little longer; although the item is in the catalog, the shelf must be checked to see if the volume is available for loan or photocopying.
When a loan is arranged, the clerk prepares the interlibrary loan forms for the driver. Having begun her run in the morning, delivering books and copies picked up the previous day, the driver returns to the LILRC office in the early afternoon with that day's deliveries and pickups. The driver collects the day's batch of slips and prepares her itinerary for the next day.
Copies of the interlibrary loan form are used as follows:
white Sent to lending library pink
yellow Inserted into each book delivered yel
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